Effective date: March 9, 2026

Introduction Near Mobile Notary LLC (“we,” “us,” or “Near Mobile”) provides mobile notarization services across Pennsylvania for legal documents, vehicle titles, and powers of attorney. We value your privacy and aim to be transparent about how we collect, use, disclose, and protect personal information. This Privacy Policy explains our practices and your choices. By using our services or providing us information, you agree to this policy.
Information We Collect We collect information you provide directly and information we collect automatically when you interact with us.

A. Information you provide

Identity and contact: full name, date of birth, driver’s license or ID number, mailing address, email address, and phone number.
Notarial details: documents presented for notarization, signatures, witness information, vehicle title numbers, and details required to complete notarizations.
Payment information: billing address, credit/debit card information or other payment method details (collected by our payment processor; we do not store full card numbers).
Communications: messages, emails, notes, or special instructions you give to our notaries or support team.
Consent and verification: electronic consent, digital signatures, and any identity-verification documents you provide.

B. Information we collect automatically

Technical data: IP address, device type, browser type, operating system, and device identifiers.
Usage data: pages visited on our site, time and date of visits, referring/exit pages, and interactions with our online scheduling system.
Location data: approximate location inferred from IP address and precise location only if you grant permission to a mobile app (if and when we offer one).

C. Information from third parties

Public records and identity-verification services.
Information from payment processors, scheduling platforms, or partners when you use integrated services.
When you hire us on behalf of another person, we may collect their information as provided by you.

Provide notarization and related services, schedule appointments, complete transactions, and deliver receipts.
Verify identity and authenticate signers to comply with Pennsylvania notarial laws and anti-fraud requirements.
Communicate with you about appointments, status updates, confirmations, reminders, invoices, support requests, and changes to policies or terms.
Process payments and prevent or detect fraud.
Maintain records required by law for notarial acts.
Improve our services, analyze usage, troubleshoot problems, and develop new features.
Comply with legal obligations and respond to lawful requests from public authorities.

Legal Basis for Processing (where applicable) When required by law, we rely on the following legal bases:

Performance of a contract: processing necessary to provide notarization services you request.
Legal obligation: processing necessary to comply with laws governing notarial records and identity verification.
Legitimate interests: processing for fraud prevention, service improvement, and business operations, balanced against your privacy rights.
Consent: where required (for example, precise location data via a mobile app), we will request your consent.

Sharing and Disclosure We do not sell personal information. We may share personal information:

Service providers: with processors (payment processors, scheduling platforms, identity-verification services, cloud hosting, email/text providers) who act on our behalf and under contractual confidentiality obligations.
Legal and compliance: to comply with legal obligations, respond to subpoenas or lawful requests, or to protect rights, safety, or property.
Business transfers: in connection with a sale, merger, acquisition, or financing, subject to confidentiality protections and notice where required.
With your consent: when you authorize a disclosure (for example, sending documents to a third-party agent).

Data Retention We retain personal information as necessary to fulfill the purposes described, including:

Notarial records and logs are retained in accordance with Pennsylvania law and professional standards (which may require retention for several years).
Transaction and billing records are retained for tax, accounting, and fraud-prevention purposes in line with applicable law. When no longer needed, we will securely delete or anonymize information.

Security We implement reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, disclosure, alteration, and destruction. Examples include access controls, encryption of data in transit, secure storage systems, and staff training. No system is perfect; if a breach occurs that poses a risk to you, we will notify affected individuals and authorities as required by law.
Your Choices and Rights Depending on where you live and applicable laws, you may have rights regarding your personal information, including: